Sunday, April 3, 2011

Few Important Points about Web Conferencing

By Robin Samual

According to a 2003 study by the United States Bureau of Labor Statistics, 84 percent of American workers use computers at home. More and more workers are also working at home or on the road. In 2004, about 20.7 million Americans did some or all of their work at home. Web conferencing enables work or professional collaboration among co-workers and clients even if they are geographically apart.

Web conferencing enables document, file, application and even desktop sharing. Web conferencing can use a downloaded software or just access a URL and use a password or access code to join the group conducting the web-based conference. Web conference lessens the company funds spent on travel and also the time and effort invested on traveling.

Employees are opting for web conferencing since they are able to get the necessary data they would need for presentations or discussions. Necessary data and demonstrations are just a click away. This effective way of rolling out products will definitely interest clients. Clients immediately understand the product after presentations or demonstrations. Such effective communication and demonstration may encourage the client to purchase or subscribe to the product being offered.

With desktop sharing, workers can access their work computers from any device that has internet connection, including home computers and laptops. Desktop sharing makes it easier and more engaging compared to teleconferences. With desktop and application sharing (another feature of web conferencing), one can use the applications without buying, downloading or installing any software.

According to Dave Roos (author, How Desktop Sharing Works), desktop sharing works by sending packets of information from a host computer to a remote computer. Data travel through the internet. Data maybe in JPEG and GIF format, while other data may arrive as individual pixels assigned to a particular X and Y coordinate. Data is compressed before sending it out to minimize the bandwidth used in the transfer process.

Flying in your partners from China or Japan is very expensive. Gathering your employees across the country to one place is logistical and financial problems. The best option, therefore, is to conduct web conference.

Several companies are also switching to web conferencing to include absentee shareholders in their company meetings. Companies would include a live and interactive web conference for their shareholders who are unable to attend in person.

With all of these reasons, it just show that web conferencing can be useful in giving consumers and shareholders information they need during a new product launch, product recall or at a time when there are news that the company needs to be explained or clarified.

Through desktop sharing and web conferencing, working and professional relationship are improved. Conducive and productive working atmosphere is developed inside the workplace.

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